Welcome

Thank you for clicking through and finding out more about an exciting new ​opportunity to help Elizabeth Woodville School (EWS). Over the past year ​EWS has been working hard to engage with our school communities and ​raise additional funds for the school.

Our recent Matilda production was a tremendous success, and we believe ​that now is the opportune moment to establish an official PTA to support ​and run and support events like these. The PTA will play a pivotal role in ​fundraising, enabling us to provide resources that are otherwise ​inaccessible. For our recent production of Matilda the Friends of EWS ​managed to raise over £500. This money is now going to be used by ​supporting upcoming shows at both our North and South sites next year.

We are happy to announce we are looking to create a newly formed ​Parent-Teacher Association (PTA) at Elizabeth Woodville School across ​both our North (Roade) and South (Deanshanger) sites. Funds raised can ​help support the acquisition of new books, classroom equipment, and ​music/drama resources, ultimately enhancing the learning experience for ​the children.

We are reaching out to gauge your interest in volunteering for the newly ​formed PTA. Your involvement can take on various forms, from hands-on ​participation in events to providing administrative support. The plan is to ​begin with small-scale activities and gradually expand our events as we go. ​Your contributions, irrespective of their nature, will be invaluable in ​advancing our cause.

We value your potential involvement and look forward to your support. ​Please let us know if you would be willing to contribute your time and ​expertise to this worthy endeavour. If you a new Year 7 parent who has just ​finished with the primary school PTA we would be hear from you. Your ​experience would be a welcome addition to the team.

PTA Chair

Main purpose of the role

To lead the committee, ensuring the PTA is run in line with its constitution and according to the wishes of all ​members.

The chair’s responsibilities

• Chairs and facilitates meetings in a manner that encourages everyone to contribute
  
• Sets the date and agenda for meetings and keeps the discussion on track
  
• Delegates tasks to committee members
  
• Ensures decisions are implemented
  
• Liaises with the school about fundraising priorities
  
• Welcomes and motivates new volunteers
  
• Is a designated signatory on the PTA bank account
  
• Ensures the PTA is registered with regulatory bodies e.g., the Charity Commission, and submits reports ​where necessary.
  
• Write the annual report
  
• Suits people who are…Strong leaders, Diplomatic and fair, enthusiastic and good delegators.
  

PTA treasurer

Main purpose of the role

The treasurer controls the PTA funds in line with the committee’s decisions as well as charity law. They make ​sure upcoming events are affordable and profitable and report financial information to the rest of the team.

The treasurer’s responsibilities

• Manages the day-to-day finances
  
• Keeps a detailed and accurate record of the PTA’s financial activity
  
• Reports on the finances at meetings in a clear, concise way
  
• Arranges floats for events
  
• Ensures money is kept safely before and during events
  
• Banks the takings from events and fundraisers
  
• Makes Gift Aid claims
  
• Implements procedures for making payments and claiming expenses
  
• Completes the Charity Commission annual return (if registered)
  
• Gets accounts audited where necessary
  
• Prepares the financial report
  
• Suits people who are confident at handling money and budgets,good with numbers and methodical
  

PTA secretary

Main purpose of the role

The PTA secretary ensures that the PTA’s activities run smoothly. They use their excellent communication ​and organisational skills to arrange meetings, take minutes and keep records.

The secretary’s responsibilities

• Assists the chair with planning meetings
  
• Communicates with the school and committee members, including circulating the agenda before PTA ​meetings
  
• Takes minutes at meetings, recording the key points, decisions made and relevant action points
  
• Manages communication between the committee, volunteers, school and school community
  
• Prepares the publicity for events, including flyers, posters and tickets
  
• Ensures meetings have enough attendees to form a quorum
  
• Keeps records
  
• Shares information
  
• Helps the chair prepare for the meeting and takes minutes on the day
  
• Suits people who are great communicators, accurate writers, helpful and motivated.
  

How can I become a PTA ​committee member?

This is a role that comes with as little or as much responsibility as you can afford. It doesn't require hours of ​commitment but your involvement in any way is so important. Experience of being in a PTA may helpful, ​however its not essential. We just need willing individuals from the school community who would like to help ​run a few events across the school year.

Role description

• Assists on events
  
• Do as much as you can. This is not a huge commitment and should be viewed as helping out as and when ​you can.
  
• Contributes to planning and organising the events if available.
  
• Helps with ticket sales
  
• Attends meetings (mainly virtual if available)